Fggc Umuahia Assignment Of Contract


Hanovia was involved in a number of procurement and contracts management. We have evaluated procurement activities of World Bank and government projects in education, health, agriculture and power. Thus, we were involved with the post procurement review (PPR) of 12 federal institutions in the south east zone of Nigeria. The consultancy services involve auditing of 2009 and 2010 contracts of the various institutions taking cognizance of their compliance with the provisions of the Public Procurement Act 2007, compliance with the Code of Conduct for Public Officers involved in Procurement, optimized commercial performance and value for money and project implementation status.

Several World Bank projects have been technically assisted to prepare and clear bid documents, contract administration up to installation and commissioning. The other consultancy services on procurement and contract management involved the determination of equipment requirements through needs assessment, collation and aggregation into commercial lots, production of a delivery schedule and technical specifications. These are costed, fed into standard bid documents and advertised for prospective vendors. The bid documents comply with federal government or World Bank guidelines on procurement of goods. Evaluation of bids are carried out, contracts are issues again complying with the best practices enshrined in the federal/World Bank guidelines. Goods are later received and certified, tested, installed and commissioned. Post installation services include personnel training, warranty and generally ensuring optimal performance of equipment; problems are anticipated, identified and solved.

Finally, we have technically assisted the World Bank in carrying out End Project Review of procurement activities of the Fadama II Project.

WORLD BANK ASSISTED PROJECTS - PROCUREMENT

2012
STEP-B Procurement Consultant for the Middle Belt (FUT Minna, NIPRD, NASENI, RMRDC, NBTI & NUC), UNN and UNICAL

Hanovia is presently engaged as procurement consultant to the Science and Technology Education Post-Basic (STEP-B) project for the Federal University of Technology Minna, University of Nigeria Nsukka, University of Calabar, National Universities Commission, National Institute of Pharmaceutical Research and Development, National Agency for Science and Engineering Infrastructure, Raw Material Research and Development Council, National Board for Technical Incubation and University of Agriculture Makurdi.

The scope of the assignment at the institutions includes the following:

  • Provided support for preparation of standard bidding documents for procurement of goods, information systems, civil works and consultancy services
  • Support in bid opening and evaluation, and preparation of bid evaluation reports
  • Support in the preparation of Terms of Reference, Request for Proposal and support the evaluation of proposals
  • Facilitated proper documentation of procurement activities and processes
  • Contract management of on-going projects
  • Fast track procurement processes to enable fund disbursement
  • To provide hands on training of procurement personnel at the institutions, research institutions and PBEIs
  • To take part in debriefing, procurement meetings and discuss findings

Details of activities provided at each institution are presented in table 2

STEP-B Post Procurement Review of Post Basic Educational Institutions in the South South Geopolitical Zone (World Bank)

Hanovia was contracted by STEP-B to carry out post procurement audit in 21 Post Basic Educational Institutions (PBEIs) in 6 South South States of Akwa-Ibom, Bayelsa, Cross River, Delta, Edo and Rivers State. The main objective of this assignment was for the National Project Secretariat (NPS) of STEP-B to have a comprehensive report of all procurement activities conducted by the PBEI benefiting from the STEP-B grants.

The scope of the exercise included:

  • Post Procurement Review of all beneficiaries in the South South geo-political zone
  • Prepared detailed Procurement Status of each beneficiary institution in the geo-political zone
  • Provided hands-on support to PBEIs in the geo-political zone
  • Took part in debriefing Procurement meetings and discuss findings
  • Embarked on support visits in collaboration with the NPS procurement team to provide further support to the PBEIs
  • Liaised with the various FRAs and PBEIs to ensure speedy implementation of their procurement activities
  • Provided timely response to all enquiries from the stakeholders and beneficiaries in all issues relating to procurement
  • Interpreted and implemented all procurement concepts as contained in the Financial Agreement, Procurement Manual and other Project documents
  • Assisted in preparation and participate in carrying out appropriate training programmes for Project staff to ensure optimum utilization of the acquired knowledge upon completion of the various programmes
  • Carried out the assignment in accordance with the highest standard of professional and ethical competence and integrity having due regards to the nature and purpose of the assignment

2009/2010 
Technical Assistance for the Procurement of Equipment for Ondo State (Ondo HSDP II)

  • Prepared implementation plan for the preparation of bid documents, advertisement for bids, pre-bid and bid opening meetings, evaluation of bids and award of contracts. The plan included a time plan for the delivery, installation, training, commissioning and final acceptance of equipment at user site
  • Prepared the schedule of requirements and the technical specifications. These were incorporated into a bid document for procurement of goods in accordance with World Bank guidelines

Technical Assistance for the Procurement of Equipment for Osun State (Osun HSDP II)

  • Prepared implementation plan for the preparation of bid documents, advertisement for bids, pre-bid and bid opening meetings, evaluation of bids and award of contracts. The plan included a time plan for the delivery, installation, training, commissioning and final acceptance of equipment at user site
  • Prepared the schedule of requirements and the technical specifications. These were incorporated into a bid document for procurement of goods in accordance with World Bank guidelines

2009 
National Fadama II Development Project
The overall objective of the assignment was to provide technical assistance to the States for effective implementation of Fadama III. We also provided technical support to the procurement unites in these assignments in the States to enable them effectively discharge of the project’s procurement activities.

Activities carried out include:

  • Followed up the implementation of 2009 procurement plans
  • Verified the procurement processes adopted
  • Accessed the state of goods and equipment advertisement, bid opening, evaluation and award of contracts
  • Carried out detailed review of procurement made prior and post project implementation
  • Reviewed all procurement files and ascertained the adequacy of documentations
  • Compiled and reviewed list of procurement under the National Shopping method
  • Reconciled the category allocation of goods and equipment with actual drawdown pending commitments and list of National Shopping
  • Provided technical assistance on procurement compliance to avoid overdrawing the goods category

2007
Technical Support for the Procurement of Goods for 14 Federal Medical Centres (FMOH HSDP II)
Hanovia assisted the National Project Coordinating Unut (NPCU) of the Federal HSDP II in undertaking the processes of procurement and installation of medical equipment in the selected health facilities.

Activities carried out were:

  • Prepared implementation plan for the preparation of bid documents, advertisement for bids, pre-bid and bid opening meetings, evaluation of bids and award of contracts. The plan included a time plan for the delivery, installation, training, commissioning and final acceptance of equipment at user site
  • Used the report of the Equipment Assessment carried out in the 14 FMCs to prepare the schedule of requirements and the technical specifications
  • Prepared the schedule of requirements and the technical specifications. These were incorporated into a bid document for procurement of goods in accordance with World Bank guidelines
  • Led the process of the bid evaluation and contract award recommendation
  • Actively participated in and provided technical support for all meetings required for the successful conclusion of the assignment.
  • Prepared and submitted timely reports on implementation phases

2006

  • Peer & Participatory Rapid Health Assessment of Federal Teriary Health Institutions (FMCs at Yenagoa; Owerri, Umuahia, Asaba & Specialist Hospital Gwagwalada) for funding for the attainment of MDGs by Debt Relief Funds (National Project Coordinating Unit, HSDP II, FMOH)   
  • Technical Support for the Procurement of Equipment for Osun State (Osun HSDP II)
  • Technical Support for the Procurement of Equipment for Ekiti State (Ekiti HSDP II)

2005

Technical Support for the Procurement of Equipment for Ondo State (Ondo HSDP II)

FEDERAL MINISTRIES, DEPARTMENTS AND AGENCIES – PROCUREMENT EXPERIENCE

2010/2011
Procurement Audit in Federal Ministries, Department and Agencies (Bureau of Public Procurement)
Hanovia conducted a Post Procurement Review (PPR) of 12 Federal Institutions in the South East Zone of Nigeria. The institutions audited were:

Anambra State

  1. Federal College of Education (Technical), Umunze
  2. Federal Government Girls’ College (FGGC), Onitsha
  3. Nnamdi Azikiwe University, Awka

Enugu State

  1. Enugu Electricity Distribution Company (EEDC), Enugu
  2. Federal School of Dental Technology and Therapy (FSDTT), Enugu
  3. Federal Neuropsychiatric Hospital Enugu (FNHE), Enugu
  4. University of Nigeria, Nsukka (UNN)
  5. National Centre for Energy Research and Development (NCERD), Nsukka

Ebonyi State

  1. Federal Government Girls’ College (FGGC), Ezzamgbo
  2. Akanu Ibiam Federal Polytechnic, Unwana (AIFPU)

Imo State

  1. Federal Medical Centre (FMC), Owerri
  2. Anambra Imo River Basin Development Authority (AIRBDA), Owerri

The PPR was conducted using BPP developed template under the general framework of the Public Procurement Act 2007 and Civil Service Circulars relating to the practice of procurement within the MDAs and covering the detailed review of the following key procurement processes amongst others:

Needs Assessment, Design, Scoping and Specifications, Procurement Planning; Budget Appropriation, Procurement Methods, Advertisement/Invitation to tender. Other key processes include Bid Opening, Prequalification of bidders, Technical and Financial Bids Evaluation; Award Recommendations, Tender Board Approvals and Project Execution. Finally, the other processes are Disposal of Assets, Preparation of Interim report, Preparation and submission of detailed Procurement Audit Report with Findings and Recommendations and Identification of Infractures and the officers involved.

       The review examined the inter-departmental interfaces and relevant documents and records maintained in the process. Interviews were held with procurement officers or public officers involved in the various stages of the procurement process within the MDAs.

The procurement audit took particular cognisance of the following critical success Factors:-

  • Compliance with the provisions of the Public Procurement Act 2007
  • Compliance with the Code of Conduct for Public Officers involved in Procurement
  • Optimised commercial performance and value for money
  • Project Implementation Status

2008
Technical Assistance for the Procurement of Health Goods for 20 Tertiary Health Institutions. (FMOH)

  • Prepared implementation plan for the preparation of bid documents, advertisement for bids, pre-bid and bid opening meetings, evaluation of bids and award of contracts. The plan included a time plan for the delivery, installation, training, commissioning and final acceptance of equipment at user site
  • Prepared the schedule of requirements and the technical specifications. These were incorporated into a bid document for procurement of goods in accordance with World Bank guidelines

Technical Assistance for the Procurement of medical equipment for Reliance Hospital (a state-of-the-art private initiative in Abuja Nigeria)
The assignment carried out for Reliance Hospital was desk review.

  • Matched the equipment list provided with competitive prices
  • Reviewed the existing equipment list of the hospital department by department and highlighted inadequacies
  • Determined the technical specifications and performance characteristics of new equipment required

SPECIFIC EXPERIENCE

  
 
  

  

Ogbonnaya Ikokwu, Umuahia

THE security guards attached to the Federal Government Girls College at Ubakala, near Umuahia, the Abia State capital, and some youths of the host community on Saturday foiled a kidnap attempt by some gunmen on the school’s premises.

It was gathered that the gunmen, three in number, trailed two parents who went to visit their wards to the school, with the intention of kidnapping them.

A source in the area told our correspondent that the gunmen, two males and one female, sneaked into the school at about noon, when the visiting day activities were at the peak.

The hoodlums were said to have succeeded in abducting one unidentified parent.

Southern City News gathered that the incident caused panic in the school, resulting in many parents and students scampering for safety to avoid been attacked.

The source said the gunmen were on their way out of the school with their victim when they met strong resistance from the school security guards and members of the host community, who foiled the operation.

The source added that the hoodlums were mobbed before they were handed over to the police for interrogation.

The source said, “The members of the host community were worried with the several complaints of robbery attacks they had received from teachers of the school. Some hoodlums scaled the school’s fence to attack teachers’ homes in the school.

“A teacher’s house was burgled on Friday by some unidentified hoodlums and less than 24 hours after the reported crime, the gunmen struck in the school.

“We (teachers) are no longer safe here. Last time, we learnt that some of our colleagues were attacked in front of the school gate and some valuables were collected from them by some hoodlums at gunpoint.

“On Friday, some yet-to-be-identified persons, we learnt, broke into a fellow teacher’s home through the fence before someone raised the alarm. We want the police and other security agencies to increase their patrol around the school before the situation gets out of hand.”

The principal of the school could not be reached for comments as of the time of filing this report.

When contacted, the Commissioner of Police in the state, Mr. Michael Ogbizi, confirmed the incident and added that the three suspects were handed over to the police by the residents.

Disclosing that the suspects were in the custody of the police, Ogbizi noted that there had not been a successful kidnap operation in the state since he assumed the leadership of the command.

He explained that the suspects would be arraigned in court on Monday (today).

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